Use case

AI tools to Run the business

Tools for handling day-to-day operations, including hiring, planning, project and client work, shared records, and meeting follow-up.

12 tools

Sort

Otter.ai

Record meetings and turn them into transcripts, summaries, and action items

Summarize meetings Creators & influencers Freelancers Best for a freelancer with frequent client meetings

$16.99/month 80/100 Top pick
NoteGPT

Convert videos and documents into transcripts, summaries, and slides

Transcribe calls & audio Creators & influencers Freelancers Best for a solo creator needing quick transcripts and slides

$9.99/month 79/100 Solid
Reclaim.ai

Protect work time around shifting calendar events

Editor's pick Plan schedules & travel Freelancers Small businesses Best for a freelancer with a frequently changing meeting calendar

$10/month 77/100 Solid
Airtable

Organize connected client, project, and operations data without code

Organize projects & tasks Agencies Freelancers Best for a small team managing connected client or project records

$24/month 77/100 Solid
Miro

Run collaborative workshops and planning on shared visual boards

Organize projects & tasks Agencies Freelancers Best for a freelancer or agency running recurring client workshops

$10/month 76/100 Solid
SparkReceipt

Collects, reads, and reconciles business receipts

Manage finances & invoices Freelancers Small businesses Best for a receipt-heavy freelancer using QuickBooks Online or Xero

$16.65/mo (yearly) 75/100 Solid
Fireflies.ai

Record, transcribe, and summarize meetings into searchable notes

Summarize meetings Agencies Freelancers Best for a small team handling regular client calls

$18/month 75/100 Solid
Receiptor AI

Find emailed receipts and invoices and export their details to accounting software

Manage finances & invoices Freelancers Small businesses Best for a small business with an inbox full of receipts

$29/month 74/100 Solid
Synthesia

Turn written scripts into presenter-led videos with AI avatars

Make & edit video Freelancers Small businesses Best for a small team producing repeat internal training videos

$29/month 72/100 Solid
goHeather

Review routine contracts and draft jurisdiction-aware legal documents

Draft contracts & legal docs Freelancers Small businesses Best for a freelancer reviewing routine client agreements

$29.99/month 71/100 Solid
Motion

Schedule tasks around meetings and deadlines automatically

Organize projects & tasks Creators & influencers Freelancers Best for a freelancer managing client work around shifting meetings

$19/mo (yearly) 67/100 Situational
Spellbook

Review and draft contracts in Microsoft Word

Draft contracts & legal docs Freelancers Small businesses Best for a transactional lawyer reviewing contracts in Word

Quote only 66/100 Situational