Business type

AI tools for small businesses

Established companies with a handful of staff and no dedicated IT.

17 tools

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Grammarly

Catch mistakes and clarify writing before you send it

Editor's pick Write better emails Agencies Freelancers Best for a freelancer sending client emails and proposals daily

$30/month 86/100 Top pick
HeyGen

Generate talking‑head videos from scripts and audio with lifelike avatars

Editor's pick Make & edit video Agencies Creators & influencers Best for a creator repurposing short social and marketing clips

$29/month 84/100 Top pick
GPT For Work

Clean, classify, translate, and generate spreadsheet rows in Google and Microsoft files

Clean & analyze spreadsheets Freelancers Small businesses Best for a spreadsheet-heavy freelancer or small-business operator

$25/month 80/100 Top pick
Google Gemini

Draft copy and research summaries from Google Workspace material

Write sales & marketing copy Freelancers Small businesses Best for a Google Workspace-heavy freelancer

$19.99/month 80/100 Top pick
NoteGPT

Convert videos and documents into transcripts, summaries, and slides

Transcribe calls & audio Creators & influencers Freelancers Best for a solo creator needing quick transcripts and slides

$9.99/month 79/100 Solid
Parseur

Extract structured data from PDFs, emails, invoices, and receipts

Editor's pick Extract data from documents Freelancers Small businesses Best for a freelancer handling recurring invoices

$49/month 77/100 Solid
Monica

Generate on-page copy, summaries and translations from your browser

Write sales & marketing copy Creators & influencers Freelancers Best for a freelancer needing quick on-page copy

$9.90/month 76/100 Solid
SparkReceipt

Collects, reads, and reconciles business receipts

Manage finances & invoices Freelancers Small businesses Best for a receipt-heavy freelancer using QuickBooks Online or Xero

$16.65/mo (yearly) 75/100 Solid
Receiptor AI

Find emailed receipts and invoices and export their details to accounting software

Manage finances & invoices Freelancers Small businesses Best for a small business with an inbox full of receipts

$29/month 74/100 Solid
Writesonic

Track AI-search visibility, audit sites, and draft SEO articles

Improve SEO Small businesses Best for a content-led site owner needing AI-search monitoring

$79/mo (yearly) 73/100 Solid
Faceless.so

Generate and schedule faceless short videos for social channels

Make & edit video Creators & influencers Freelancers Best for a creator running a repeatable faceless Shorts channel

$24/month 72/100 Solid
PDF Guru

Edit, sign, convert and summarize PDFs in your browser

Explain documents & papers Freelancers Small businesses Best for a solo freelancer needing quick OCR and summaries

$49.99/month 72/100 Solid
Z.ai

Turn prompts into editable slide drafts and short documents

Build presentations Creators & influencers Freelancers Best for a solo creator polishing slide drafts

$18/month 72/100 Solid
Julius AI

Analyze uploaded files with chat prompts, charts, tables, and answers

Clean & analyze spreadsheets Freelancers Small businesses Best for a freelancer regularly analyzing client or business files

$35/month 69/100 Situational
Genspark

Turn research prompts into draft pages, visuals, and business files

Search & summarize the web Freelancers Small businesses Best for a freelancer creating research-backed briefs and drafts

$24.99/month 69/100 Situational
Surfer

Optimize search articles using ranking-page patterns

Improve SEO Agencies Freelancers Best for a freelancer publishing recurring SEO articles

$49/mo (yearly) 67/100 Situational
Dovetail

Organize customer feedback into tagged research evidence and themes

Analyze surveys & feedback Agencies Small businesses Best for a team running recurring customer research

Quote only 66/100 Situational