Use case

AI tools to Run the business

Tools for handling day-to-day operations, including hiring, planning, project and client work, shared records, and meeting follow-up.

14 tools

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Notion

Keep notes, client work, and projects in one shared workspace

Editor's pick Organize projects & tasks Freelancers Small businesses Free plan Best for a small team managing client work and internal knowledge

$10/mo (yearly) 82/100 Top pick
Otter.ai

Record meetings and turn them into transcripts, summaries, and action items

Summarize meetings Creators & influencers Freelancers Best for a freelancer with frequent client meetings

$16.99/month 80/100 Top pick
NoteGPT

Convert videos and documents into transcripts, summaries, and slides

Transcribe calls & audio Creators & influencers Freelancers Best for a solo creator needing quick transcripts and slides

$9.99/month 79/100 Solid
Reclaim.ai

Protect work time around shifting calendar events

Editor's pick Plan schedules & travel Freelancers Small businesses Best for a freelancer with a frequently changing meeting calendar

$10/month 77/100 Solid
Parseur

Extract structured data from PDFs, emails, invoices, and receipts

Editor's pick Extract data from documents Freelancers Small businesses Best for a freelancer handling recurring invoices

$49/month 77/100 Solid
Landbot

Build website and WhatsApp chat flows for leads, bookings, and support

Find & qualify leads Freelancers Small businesses Best for a small team routing leads and bookings

€40/month 76/100 Solid
Miro

Run collaborative workshops and planning on shared visual boards

Organize projects & tasks Agencies Freelancers Best for a freelancer or agency running recurring client workshops

$10/month 76/100 Solid
SparkReceipt

Collects, reads, and reconciles business receipts

Manage finances & invoices Freelancers Small businesses Best for a receipt-heavy freelancer using QuickBooks Online or Xero

$16.65/mo (yearly) 75/100 Solid
Fireflies.ai

Record, transcribe, and summarize meetings into searchable notes

Summarize meetings Agencies Freelancers Best for a small team handling regular client calls

$18/month 75/100 Solid
Receiptor AI

Find emailed receipts and invoices and export their details to accounting software

Manage finances & invoices Freelancers Small businesses Best for a small business with an inbox full of receipts

$29/month 74/100 Solid
Simplify

Match jobs and autofill applications from one profile

Fill forms & paperwork Freelancers Students & personal use Free plan Best for an active job seeker submitting many applications

$19.99/week 73/100 Solid
Workable

Manage applicants, interviews, job posts, and employee records

Hire & onboard Agencies Small businesses Best for a small team hiring regularly with multiple managers

$299/month 71/100 Solid
BeforeSunset AI

Turn tasks and calendar events into a daily schedule

Plan schedules & travel Freelancers Small businesses Best for a solo worker juggling tasks and calendar events

$8/month 69/100 Situational
Motion

Schedule tasks around meetings and deadlines automatically

Organize projects & tasks Creators & influencers Freelancers Best for a freelancer managing client work around shifting meetings

$19/mo (yearly) 67/100 Situational